Asset management
Track every asset. Extend every lifespan.
From £80,000 freezers to consumable boxes of pipette tips — LevelSixLabs gives you a complete record of every asset, its service history, faults, documents and utilisation.
- Service history & certificates
- Fault reporting with photo upload
- Consumables tracking & reorder alerts
- COSHH & SOP document library
- Visitor & contractor log
- Surplus flagging & one-click redistribution referral
Eppendorf Centrifuge 5427 R
Service history
- 12 Mar 2026 · PAT test passed
- 08 Jan 2026 · Annual service · Eppendorf
- 14 Sep 2025 · Rotor seal replaced
Open faults
- Rotor imbalance at high RPM (medium)
- Display backlight flickering (low)
Documents
- User manual (PDF)
- Last service cert (PDF)
- Risk assessment v2.1
- SOP-014 daily check
Service records
Log every service, calibration and PAT test. Drag-and-drop PDF certificates — we extract the next-due date automatically.
Fault reporting
Anyone can scan an equipment QR code to log a fault — including when it occurred. Severity, status and full audit trail.
Block bookings on broken kit
One click and the responsible admin can block new bookings on faulty equipment for a chosen window — no double-booked breakages.
Auto-drafted service emails
LevelSixLabs drafts an email to your service contract contact with the full equipment + fault detail. Copy/paste or open in your mail client.
Consumables
Track stock of pipette tips, gloves, reagents and more. Low-stock alerts when you hit the reorder threshold.
Document library
SDS, risk assessments, SOPs, COSHH, manuals, calibration certificates — all in one secure place.
Visitor log
Digital sign-in for visitors and contractors. Replaces the paper book at reception, with live on-site counts.
Utilisation insights
See which equipment is heavily used and which is gathering dust, so you can make better-informed capital and surplus decisions.
New · Fault response workflow
From “it broke” to “engineer dispatched” — in three taps.
A piece of kit fails, or a room's HVAC packs in. Someone scans the QR code or opens the room page, taps Report fault, describes the issue and when it happened. LevelSixLabs handles the rest — for both equipment and rooms.
- 1
Instant notification
The responsible admin and super_admins see a critical alert in the bell — no chasing, no missed messages.
- 2
Block bookings in one click
Admins can block new bookings on the equipment for a window they choose — 1 day, 1 week, or until further notice.
- 3
Auto-drafted service email
LevelSixLabs builds an email to your service contract contact with the equipment serial, asset tag, fault description, severity and timing. Copy, paste, send.
Service email — draft
We've identified a fault with the following equipment under our service contract (ref EPP-2026-441):
EQUIPMENT
Manufacturer: Eppendorf
Model: 5427 R
Serial number: 5427R-118273
Asset tag: LF-0182
FAULT
Severity: high
Occurred: 24 May 2026, 11:42
Description: Rotor imbalance above 8000 RPM…
See it in action
One record for every piece of kit
Recorded in the real app: open an equipment record to see its service history, log a fault, attach a certificate, and track consumables and documents alongside it.
- Service records with PDF certificate auto-fill
- Fault reporting with severity and status
- Consumables, documents and visitor log
Equipment & asset records — common questions
What does scanning a QR code actually do?+
Each piece of equipment gets a QR label that opens its record on any phone — service history, certificates, the responsible contact, and a button to report a fault, with no app to install.
Can we track service history and certificates?+
Yes. Log each service (date, type, who did it, next due, certificate number, notes) and attach the certificate PDF. Dropping in a PDF can auto-detect the dates and reference for you to review.
How do faults and downtime work?+
Anyone can report a fault with a severity. An admin can set a 'blocks bookings until' date so the kit can't be booked while it's out of action, and the responsible person is alerted.
Can we manage consumables and documents too?+
Yes, on the Pro plan: consumables with low-stock alerts, a documents library (SDS, SOPs, manuals, calibration certs) with expiry tracking, and a visitor sign-in log.
Can we bulk-import our equipment list?+
Yes — import from CSV or Excel with the same smart column mapping as the chemical importer.
Track every asset
Stop losing kit. Stop missing services.
Free 14-day trial with full Pro access. Add your first asset in under a minute.