Parts & consumables
Growth plan and upWhich part fits this machine — and how we know.
Every lab has one person who knows which filter the cabinet takes, which seal the autoclave needs and where to get them. Parts & Consumables writes that down against the instrument itself. The part that matters is not the list — it's that every entry states what the claim rests on, so nobody orders a £400 filter on a hunch.
- Every fit labelled: confirmed, documented or suggested
- A replacement log with lot number and who fitted it
- Due, due-soon and overdue alerts from one definition
- Deterministic rules for tips and plate formats
- No part number we can't stand behind
- Growth plan and above
Equipment · Parts & consumables
Add partParts recorded
64
Across 31 instruments
Overdue
2
Replace now
Due in 30 days
5
Order ahead
Unscheduled
9
No plan decided
Evidence, not confidence
Three ways a part can be linked to a machine.
A parts list that says “this fits” without saying how it knows is worse than no list at all. Every link carries its evidence, and the app is required to show it — there is no softer wording available to any screen.
Confirmed by your lab
Someone here fitted this part to this machine and confirmed it.
From the manufacturer's documentation
Listed in the manufacturer's own documentation for this model. Not yet proven on your unit.
Suggested — check before ordering
A proposal from the parts library or lookup, not a verified fit. Confirm the part number against the machine's manual before you order.
Only a person at your lab can produce a confirmed fit, and doing so is recorded with their name and the date. Nothing automatic — no lookup, no suggestion, no import — is ever allowed to award it.
Rules where a rule exists
A P200's tips are decided by its volume and cone family; a cycler's plates and seals by its block format. Those are computed, with the reasoning shown. A cabinet's HEPA is not — that is a lookup, and it says so.
A specification you can order against
Where we can't verify an order code, you get the specification and the thing that makes an order wrong if it's ignored — not a plausible-looking part number.
Confirm it once, for everyone
The first person to fit a part can confirm it, and from then on the machine's record answers the question instead of that person's memory.
Append-only replacement log
Each change records the date, who did it, the lot number and the part number actually used — so a recurring failure has a history to read rather than a rumour.
Due before it's a problem
Set an interval and the next due date is calculated in the database itself, so the register, the alerts and the nightly check can't disagree.
No interval is a valid answer
A cabinet HEPA is changed when it fails its test, not on a calendar. That is recorded as a finished state, so the app stops asking. What it does chase is a part with no plan at all.
Joined to the rest of the lab
A part can point at the stock item you keep on the shelf and at the service record where it was changed — so ordering, fitting and the service history are one trail.
Sensible by machine type
A plate reader is offered a lamp and an optical filter set, never a HEPA. The classification narrows what can be suggested and rejects only what positively contradicts the machine.
A deliberate omission
There are no prices in here.
Not a missing feature — a decision. A stale price shown at the moment somebody is deciding what to buy is worse than no price at all, because it gets used. The module records what the part is, what it fits, and where the manufacturer or distributor lists it. What it costs today is a question for the supplier, on the day.
The same instinct governs order codes. The starter library ships with specifications and no part numbers where a number could not be verified, and anything a lookup returns that doesn’t look like a real code is dropped rather than shown.
Parts & consumables — common questions
Will it tell me the exact part number for my cabinet?+
Sometimes, and it will tell you which. Where the manufacturer's own documentation lists it, the entry is marked as coming from that documentation with a link. Where it can't be verified, you get the specification to order against and a warning to check it before you buy. A number we can't stand behind is never printed.
What does 'suggested' actually mean?+
That the parts library or a lookup proposed it — not that anyone has proven it fits your unit. It's always shown with a warning, and it stays suggested until somebody at your lab fits it and confirms it. Nothing automatic can promote itself.
We change our HEPA when it fails its test, not on a schedule.+
That's recorded as its own state, not as a blank. The app won't chase you for a date that shouldn't exist. What it does surface is the opposite case — a part where nobody has decided how it gets replaced at all, which is usually the most useful thing the register shows in week one.
Does it order anything for us?+
No. It links a part to the stock item you keep on the shelf, so the Lab Inventory ordering loop can pick it up, but nothing is sent to a supplier and no purchase order is raised.
Why are there no prices?+
Because a price we stored six months ago would be read as current at the exact moment somebody was committing budget. We hold the specification, the fitment evidence and where the part is listed — the price comes from the supplier on the day.
Which plan includes this?+
Parts & Consumables is on the Growth plan and above, alongside instrument programmes, lab inventory, bookings, training and the SOP library. It uses your existing equipment permissions — there is no new role to configure.
Get it out of one person's head
Record what each machine takes.
Free trial with full access. Add a part, state how you know it fits, and set the replacement interval.