Switching
Moving from ChemInventory or Quartzy? Bring your inventory with you.
The reason labs stay on a tool they've outgrown is the thought of re-entering everything. You don't have to. Upload the export you already have and LevelSixLabs maps it for you — then adds the booking, COSHH and equipment records those tools leave out.
- Automatic column matching for common inventory exports
- Review the mapping before a single row is saved
- Export your data back out whenever you want
How the migration works
Four steps, and only one of them is yours.
- 1
Export from your current tool
Every inventory system can produce a CSV or Excel export. ChemInventory, Quartzy, a shared spreadsheet — whatever you have now, that file is all we need.
- 2
Drop it in — we read the columns
We recognise the column names those exports use (container size, sublocation, CAS, catalogue number, expiry) and map them for you. Nothing is renamed by hand.
- 3
Review before anything is saved
You see exactly which columns matched, which were skipped and how many rows are ready. Import only happens when you say so.
- 4
Hazard data fills itself in
After the import, chemicals with a CAS number can pull GHS hazard codes, pictograms and signal words from PubChem in one click — so a bare inventory list becomes COSHH-ready without extra typing. Only empty fields are filled; your own data is never overwritten.
What comes across
These fields are matched automatically from a typical inventory export. Columns we don't recognise are listed as skipped rather than guessed at.
- Chemical names, CAS numbers and formulae
- Quantities, units and container sizes
- Supplier, catalogue and lot numbers
- Storage locations and sublocations
- Expiry, opened and received dates
- Molecular weights and free-text notes
And what you gain by moving
- Booking in the same system. Equipment and room booking with conflict detection and training gates — no second subscription, no second login.
- COSHH built on your inventory. Risk assessments pull the substances straight from the chemicals you just imported.
- Equipment records too. Service history, fault reports, QR labels and training sign-offs alongside the chemicals.
- Your own labels, rebuilt as tags. Map the “project” or “whose is it” column your spreadsheet grew into notes, then bulk-tag the imported records from the register in a few passes. From then on a tag is one label you rename once and filter by everywhere — across chemicals, equipment, samples, SOPs and assessments alike.
- Relabel the shelves in an afternoon. Select what you just imported and print QR labels as a Word file laid out for a standard A4 label sheet — or your own size, typed off the packet.
- No lock-in. Export everything to spreadsheet whenever you like.
Migration questions, answered
Do I have to retype my inventory?+
No. Upload the export from your current system and the columns are mapped automatically. The only manual step is glancing at the mapping before you confirm the import.
What if my spreadsheet has unusual column names?+
We match hundreds of common variants (CAS, CAS #, CAS Registry Number, and so on). Anything we can't place is shown to you as skipped, so you can rename that column and re-upload — no data is silently dropped.
Can I import equipment as well as chemicals?+
Yes. Equipment has its own importer with the same column-matching, so an asset register or instrument list comes across the same way.
What happens to my hazard and SDS information?+
Hazard codes in your export are imported as-is. Straight after the import you're offered a one-click pass that fills GHS classification, pictograms and signal words from PubChem for any chemical with a CAS number — filling only the fields you left empty. SDS files can be attached per chemical afterwards.
Our spreadsheet has a 'project' column. Where does that go?+
Map it to the notes field on import, then bulk-tag the imported rows from the register — select a project's records and apply the tag in one action. The importer doesn't create tags for you, so this is a short manual pass rather than something automatic, and it's worth doing: rather than a free-text column that drifts into "Sarah", "sarah" and "Sarah's" as three different things, a tag is a single label attached to records across every register — chemicals, equipment, samples, SOPs, risk assessments and more. Anyone in the lab can coin one; renaming or deleting needs the settings permission, and a rename fixes it everywhere at once. Every register can then be filtered by tag, including an "Untagged" option for finding what slipped through.
Do we have to relabel everything by hand after importing?+
No. Select what you've just imported and export a Word document laid out for a standard A4 label sheet, with a QR code and the fields you choose on each label. The common Avery codes are built in, from full-page down to the minis that fit a cryovial, and you can type your own measurements off the packet if your sheet isn't listed.
Is my data locked in if I later change my mind?+
No. You can export your full inventory to CSV or Excel at any time from inside the app. We think switching away should be as easy as switching in.
Can someone do the migration for me?+
During a founding lab pilot, yes — send your export and your lab is set up for you before the first session.
Switching is a spreadsheet away
Try it with your own export.
Start a free trial and import your inventory in minutes — or apply for a founding lab pilot and we'll do the migration with you.